Property Management Administrative Assistant

Location: Glendale, CA
Pay: $22-$24 per hour (DOE)
Schedule: Full-time, on-site

A well-established property management company is seeking a detail-oriented Property Management Administrative Assistant to support daily operations, vendor management, work order coordination, and overall management tasks. This role is ideal for someone who has hands-on experience in the property management industry and is comfortable working with AppFolio or similar property management software.

Key Responsibilities

• Assist with vendor management, including scheduling, follow-ups, and maintaining vendor compliance documentation.
• Create, assign, and track work orders, ensuring timely completion and clear communication between tenants, vendors, and management.
• Support property managers with administrative tasks such as resident communication, notices, file updates, and lease documentation.
• Maintain accurate records in AppFolio, including work order updates, vendor info, tenant data, and property files.
• Respond to resident inquiries via phone and email with professionalism and urgency.
• Assist with processing invoices and verifying vendor billing for accuracy.
• Provide general office support, scheduling, and coordination as needed.

Requirements

• 1+ year of property management experience required
• AppFolio experience strongly preferred
• Strong understanding of industry processes: work orders, vendor scheduling, tenant communication, maintenance coordination
• Excellent organizational and multitasking skills
• Strong written and verbal communication
• Ability to thrive in a fast-paced environment and support multiple properties/managers
• Reliable, detail-oriented, and proactive